General Submission Guidelines

Submission Site

The SciX Paper Submission Site is a user-friendly submission portal with easy to view tasks and navigation to simplify your submission process.

Submission Types

• Oral Submissions: These will be reviewed for acceptance by session chairs. Submitters will be notified of acceptance around mid-June.  Abstracts not assigned to an oral session will be given the opportunity to present as a poster.
• Poster Submissions: These will be reviewed for acceptance, and notification sent when the review is complete. Specific poster session assignments will be provided to those accepted by Mid-August.
• Oral or Poster Submissions: Submissions that would like to be considered for either an oral or poster will be reviewed for oral presentations first. If not assigned to an oral session, the submitter will be notified which poster session it has been assigned to.

Submission Deadlines: 

Oral Submissions: Monday, May 17; 11:59 pm EST

Oral or Poster Submissions: Monday, May 17; 11:59 pm EST

Poster Submissions: Monday, August 2; 11:59 pm EST

Abstract Style

• Remember that your abstract will be published exactly as you submit it. Please check submissions carefully for typographical errors, author listing, misspellings, poor hyphenation, etc.
• Each submission will ask for fifteen words or less to explain the significance of the contribution. This sentence will be included in the abstract as the “Novel Aspect”.
• You will be asked to choose a primary and secondary topic that are the best fit for your submission. This is how chairs will select abstracts for oral symposia.
• The max amount of words allowed for each submission is 350.

Authors and Author List

The Submitter will automatically be listed as the Presenting Author. This can be edited within your profile as needed.   

Author Order:

1. List the Presenting author first
2. If not the presenter, list the Advisor or Project Lead last

Proper Author Profile Details:

When completing an author profile be sure to keep affiliation names consistent as the system does not detect authors from the same organization automatically. The system will not know that UCLA and University of California, Los Angeles are the same and will display them separately in the author/affiliation list.

Submit Final Abstract

When you have completed all the tasks, and are sure that your submission is complete and in final form, perform the following two steps:

1) click the Save Abstract button.

2) click on the SUBMIT button.

If you do not click the ‘Submit’ button your abstract will remain incomplete.

Receipt Confirmation

After you submit your abstract, you will receive an email confirmation within one business day of submitting your abstract. If you do not receive an email confirmation within 24 hours, email gpozielli@scixconference.org.  Within the email text, please include your Paper Submission ID number and title (found by clicking “Preview Paper Submission” on the Home Page). Please remember to check your junk mail / spam folder first.

Paper Submission Status

A helpful tip to check that your abstract was submitted successfully is to look at the "Paper Submission Status" under the title

• INCOMPLETE or ACTIVE means it is incomplete and will be marked as withdrawn. To complete it, make sure all the tasks show a green check mark and click ‘Save Abstract’ then “Submit”.
• COMPLETED means the submission is complete and successfully submitted.
• WITHDRAWN means it is withdrawn and will not be reviewed.

Edits/Changes

Submitted abstracts may be edited until the SciX submission deadlines noted above. Corrections and/or changes will not be accepted after these respective dates. To make changes to your abstract(s), log in to the SciX Paper Submission Site with your credentials.

Withdraw Request

To withdraw your abstract prior to the submission deadline, log in to the SciX Paper Submission Site with your credentials. Access the submission you wish to withdraw, click on the title of your submission, and change the 'Submission Status' to Withdrawn. To withdraw after the submission deadline, please email the FACSS Office at gpozielli@scixconference.org with your Paper Submission ID and title.

Abstract Reviews

Please allow time for the review process before you inquire with the office about your abstract submission. Oral abstracts are reviewed after the deadline. Final notifications for oral presentations will be sent in mid-June. Poster notifications will be sent in mid-August deadline.  

Publication

An abstract book will be provided on the SciX Conference website at the time of the conference (see "Permissions" section below).

Permissions/Terms of Agreement

In order to submit an abstract you will need to agree to following terms:

• I give permission to FACSS to reproduce my abstract in print or electronic format with attribution.
• I understand that I may be required to submit a recorded presentation up to one month in advance of the conference. The terms of providing permission for FACSS to use the recorded presentation will be provided during the recorded presentation submission process. 

Code of Conduct

All abstract submitters are expected to have read and abide by the Code of Conduct. The Federation of Analytical Chemistry and Spectroscopy Societies (FACSS) and the SciX Conference organizers are dedicated to providing a professional, pleasant and harassment-free conference experience for everyone, regardless of gender, gender identity, gender expression, sexual orientation, disability, physical appearance, race, ethnicity, nationality, age, religion or any other basis prohibited by law. We do not tolerate unprofessional behavior or harassment of conference participants in any form. Language or behavior that is offensive or unwelcoming to others is not appropriate at any FACSS-sponsored event. Disruptive or unprofessional behavior, including talking, use of cell phones, and unsanctioned photography/video is not permitted in any sessions. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers. Our full Code of Conduct can be found here.

Consideration for Awards and Other Program Opportunities

During the paper submission process, you can request to be considered for the following awards, or opt out. Students who submit a poster are automatically considered for daily onsite FACSS Student Poster Awards.

The FACSS Innovations Award

• Must submit as an Oral / Oral or Poster Submission Type. 
• All program areas are included.
• Only research findings presented for the first time in the public domain qualify for entry (work based on submitted papers not yet published electronically or in print at the time of abstract submission qualifies too).
• Finalists are selected for presentations by a panel of judges and all finalist present their work at a special plenary session at the SciX conference (view full details).
• A 2-page application is required for consideration for this award. Criteria is provided in when you log in.

The SAS Student Poster Award 

• The SAS Student Poster Session is a competition for students (SAS Members or Non-members) who are presenting authors.
• Recognition for 4 outstanding posters will be given.
• The judging will take place on Sunday evening.
• All students considered for the awards should put up their posters on Sunday evening before the opening mixer as well as on their assigned presentation day.
• For more information please contact the SAS Office at exdir@s-a-s.org 

The AES Blue Fingers Student Award

• The AES Student Award recognizes the most outstanding student paper submitted for the AES Annual Conference by a graduate student.
• The award recipient needs to be an AES member will receive financial support (up to $500) to attend the AES Annual Conference at SciX.
• AES will conduct judging and select a winner prior to the conference.
• After submitting your poster abstract, an application along with other required documents need to be uploaded to https://bit.ly/2Nc2HRy within seven days.
• Click here for the application form and details.

The general submission site is open for contributed papers only.

If you are not an invited speaker, please DO NOT use this abstract site for your invited talk.