abstracts

AS OF MAY 22, ABSTRACT SUBMISSION HAS BEEN SUSPENDED. The original deadlines of May 31 for oral abstracts and July 31 for poster abstracts are on hold while the SciX planning committee gathers feedback and develops a path forward. Please email scix@scixconference.org with questions about an existing draft or submission. Students who were interested in applying for the FACSS Student or FACSS Hirschfeld Scholar Award should also contact scix@scixconference.org with questions. 

We are leaving the original abstract instructions below for reference.

Please read the below submission guidelines carefully before submitting an abstract. 

General Submission Guidelines

Submission Site

The SciX Paper Submission Site is a user-friendly submission portal with easy to view tasks and navigation to simplify your submission process.

Submission Types

• Oral Submissions: Due by May 31st, these will be reviewed for acceptance by session chairs. Submitters will be notified of acceptance around mid-June.  Abstracts not assigned to an oral session will be given the opportunity to present as a poster.
• Poster Submissions: Due by July 31^st, these will be reviewed for acceptance, and notification sent when the review is complete. Specific poster session assignments will be provided to those accepted by Mid-August.
• Oral or Poster Submissions: Due by May 31st. Submissions that would like to be considered for either an oral or poster will be reviewed for oral presentations first. If not assigned to an oral session, the submitter will be notified which poster session it has been assigned to.

Submission Deadlines

• The SciX Oral Submission Site will close on May 31st.  Please note that the submission deadline will not be extended. This includes Oral or Poster Submission Types. It will reopen May 1^st, but ONLY for poster submissions. 
• The SciX Poster Submission site will close on July 31^st. Please note that the submission deadline will not be extended.

Abstract Style

• Remember that your abstract will be published exactly as you submit it. Please check submissions carefully for typographical errors, author listing, misspellings, poor hyphenation, etc.
• Each submission will ask for fifteen words or less to explain the significance of the contribution. This sentence will be included in the abstract as the “Novel Aspect”.
• You will be asked to choose an Application and a Method that matches the topic of your abstract. Please choose an Application in the first box and a Method in the second box. If your abstract does not fall under a specific application or a specific method, please select Application: N/A or Method: N/A in the appropriate fields.
• The max amount of words allowed for each submission is 350.

Authors and Author List

The Submitter will automatically be listed as the Presenting Author. This can be edited within your profile as needed.   

Author Order:

1. The Presenting Author should be the FIRST name in the list. (this will default to the Submitter, but can be edited later)
2. Non-Presenting Authors should be listed next.
3. The Corresponding Author should be listed LAST.

*If Presenting author and corresponding author are the same person, please only list ONCE as the Presenting Author. Authors will be listed in the order submitted.

Proper Author Profile Details:

When completing an author profile be sure to keep affiliation names consistent as the system does not detect authors from the same organization automatically. The system will not know that UCLA and University of California, Los Angeles are the same and will display them separately in the author/affiliation list.

Submit Final Abstract

When you have completed all the tasks, and are sure that your submission is complete and in final form, perform the following two steps:

1) click the Save Abstract button.

2) click on the SUBMIT button.

If you do not click the ‘Submit’ button your abstract will remain incomplete.

Receipt Confirmation

After you submit your abstract, you will receive an email confirmation within one business day of submitting your abstract. If you do not receive an email confirmation within 24 hours, email gpozielli@scixconference.org.  Within the email text, please include your Paper Submission ID number and title (found by clicking “Preview Paper Submission” on the Home Page). Please remember to check your junk mail / spam folder first.

Paper Submission Status

A helpful tip to check that your abstract was submitted successfully is to look at the "Paper Submission Status" under the title

• INCOMPLETE or ACTIVE means it is incomplete and will be marked as withdrawn. To complete it, make sure all the tasks show a green check mark and click ‘Save Abstract’ then “Submit”
• COMPLETED means the submission is complete and successfully submitted.
• WITHDRAWN means it is withdrawn and will not be reviewed.

Edits/Changes

Submitted abstracts may be edited until the SciX Submission deadline occurs, for Orals that is May 31st, and for Posters July 31st. Corrections and/or changes will not be accepted after these respective dates. To make changes to your abstract(s), log in to the SciX Paper Submission Site with your credentials.

Withdraw Request

To withdraw your abstract prior to the submission deadline, log in to the SciX Paper Submission Site with your credentials. Access the submission you wish to withdraw, click on the title of your submission, and change the 'Submission Status' to Withdrawn. To withdraw after the submission deadline, please email the FACSS Office at gpozielli@scixconference.org with your Paper Submission ID and title.

Abstract Reviews

Oral abstracts are reviewed after the May 31st deadline. Please allow time for this review process before you ask about your abstract submission. We do not have a timeline for notifications at this point.

Publications

Each abstract will be included in the Conference app under its assigned session. An abstract book will also be provided on the SciX Conference website.  This will be posted closer to the conference for attendees and non-attendees to view before the conference begins.

Consideration for Awards and Other Program Opportunities

During the paper submission process, you will have the opportunity to request to be considered for the following awards. You will also have the option to opt out.

1. The FACSS Innovations Award

• Must submit as an Oral / Oral or Poster Submission Type.
• All program areas are included.
• Only research findings presented for the first time in the public domain qualify for entry (work based on submitted papers not yet published electronically or in print at the time of abstract submission qualifies too).
• Finalists are selected for presentations by a panel of judges and all finalist present their work at a special plenary session at the SciX conference.
• A 2-page application is required for consideration for this award. Criteria is provided in when you log in.

2. Poster Slam Session - NEW THIS YEAR!

• Must submit as a Poster / Oral or Poster Submission Type.
• All program areas and career levels are included.
• Presenters are selected by a panel of judges and present their work as a 2-minute highlight/summary at the Poster Slam session at SciX. If selected for the Poster Slam, the work must be presented as a poster later at the conference

3.    The SAS Student Poster Award

• The SAS Poster Session is a competition for students (SAS Members or Non-members) who are presenting authors.
• Recognition for 4 outstanding posters will be given.
• The judging will take place on Sunday evening.
• All students considered for the awards should put up their posters on Sunday evening before the opening mixer as well as on their assigned presentation day.
• For more information please contact the SAS Office at exdir@s-a-s.org

There are other award opportunities to apply for as well.  Please visit the Awards Page. Most awards require a submission to be completed first. If you are a student, you will automatically be entered for consideration for daily FACSS student poster awards. 

For Students: Consideration for Other Awards 

Students can also apply for the The Tomas Hirschfeld Scholar(s) and the FACSS Student Awards after submitting an oral paper. Please contact the office at scix@scixconference.org if you had planned to submit an abstract and application in the last week of the abstract submission window.

The Tomas Hirschfeld Scholar(s) and the FACSS Student Awards recognize the most outstanding papers submitted for the SciX Conference by a graduate student. Recipients will receive financial support to help them attend the SciX Conference.

In order to have your presentation considered for a Tomas Hirschfeld Scholar Award or FACSS Student Award, students must complete and submit the following: 

• The application form (DOWNLOAD HERE)
• A copy of the abstract you submitted 
• Two letters of nomination, one by the student’s mentor. An explanation of the inventive contributions by the student to the work should be given. Creativity was a primary characteristic of Tomas's work, and thus should be a characteristic of the awardee.
• A copy of the candidate’s résumé
• A copy of the candidate's graduate transcript
• Copies of reprints and/or preprints of research accomplished

Please submit all of the above in one combined PDF to scix@scixconference.org by May 31, 2020

If you have any questions or need help finding your Paper Submission ID, please contact us at scix@scixconference.org.