presenter guidelines

oral speaker Guidelines

You should plan for your presentation to last 20 minutes. 

• Aspect Ratio for all talks is 16:9.
• Prepare your slides and transfer onto your own USB stick.

Giving Your Talk On-site

• There is no speaker ready room on-site.
• Arrive at your session room 30 minutes prior to the start of your session.
• Speakers will not present from their own laptop but instead pre-load their presentation onto the room PC laptop.
• Connect your USB stick to the session room laptop (PC running Windows 10 and MS Office 2016 with PowerPoint).
• Please save your presentation to the desktop.

ON-SITE POSTER GUIDELINES

Please set your poster up at 9:15am sharp on the day of your poster session. Please plan to present your poster on the day of your poster session during the designated poster session from 9:30am to 10:30am and 3:10pm to 3:50pm. Please remove your poster by 4:00pm on the day of your poster session.

POSTER BOARDS/POSTER SIZE: Each author will be provided one board with a presentation area measuring 4 feet tall x 8 feet wide. You do not have to create a poster to fill the entire board. We recommend you choose a landscape orientation. Each board will be numbered. Push pins will be provided.

TITLE: The title should span at least 2/3 of the width of your poster. Lettering should be at least 3/4" to 1" high (72 pt. bold). The banner should include the author(s) and affiliation(s).

CONTENT AND LAYOUT: Use a sans serif font such as Arial or Helvetica in a minimum size of 24 pt. (1/4" high). Text, figures and photographs should be readable from a distance of 4 feet. If using multiple panels, number them in the order they should be viewed and arrange them in a logical flow from top left to lower right.

HANDOUTS: Authors are welcome to provide handouts, e.g., preprints, extended abstracts, copies of poster panels, etc. No saleable items may be displayed. Handouts are not required, but do help attendees who may have missed the in-person presentation to have the materials and possibly make contact with the author for follow-up requests

POSTER NUMBERS:

• Your poster number is based on the day you are to present. Each number has either a Mon, Tu, Wed or Thur before it- this is to indicate the day. 
• The boards will NOT have Mon, Tu, Wed or Thur on them so only match the number you are given.