SciX is taking place IN PERSON in Providence, RI. There is no option to participate remotely. In early October, you will be able to purchase access to the SciX on-demand library at a discounted rate. Attendees in Providence have access to the on-demand library included in their registration rate.

presenter guidelines

ON-SITE oral speaker Guidelines

You should plan for your presentation to last 15 minutes. There will be 5 minutes of Q&A after your presentation.

Preparing Your Talk Prior To On-site

  • Aspect Ratio for all talks is 16:9.
  • Prepare your slides and transfer onto your own USB stick.

On-site

  • There is no speaker ready room on-site.
  • Arrive at your session room 30 minutes prior to the start of your session.
  • Speakers will not present from their own laptop but instead pre-load their presentation onto the room PC laptop.
  • Connect your USB stick to the session room laptop (PC running Windows 10 and MS Office 2016 with PowerPoint).
  • Please save your presentation to the desktop.
As a reminder, all presenters are required to pre-record a video abstract for use in the post-meeting on-demand library AND as a backup if you have to cancel your attendance at the last minute. We would love to see you in Providence and our preference is that you attend in person. If you find out you cannot attend, you must notify SciX immediately. 

Pre-recorded presentations will be aired without any requirement for the presenter to participate live, e.g. no Q&A. Please see below for on demand oral information and how to record your presentation in the library.


ON-SITE POSTER GUIDELINES

The Poster Sessions will be taking place in Exhibit Hall C (3rd Floor) in the Rhode Island Convention Center. Please set your poster up at 10:00am sharp on the day of your poster session. Please plan to present your poster on the day of your poster session during the designated poster session from 10:10am to 10:45am and 3:10pm to 3:50pm. Please remove your poster by 4:00pm on the day of your poster session.

POSTER BOARDS/POSTER SIZE: Each author will be provided one board with a presentation area measuring 7-ft 10-in wide x 3-ft 10-in tall. You do not have to create a poster to fill the entire board. A common poster size that we suggest as your minimum dimensions is 48" wide x 36" tall (landscape orientation). You may also choose a portrait orientation, but your poster should be no taller than 42" or it will hang off the board. Each board will be numbered; poster numbers are in the final program that you receive at the conference and in the mobile app. Push pins will be provided.

TITLE: The title should span at least 2/3 of the width of your poster. Lettering should be at least 3/4" to 1" high (72 pt. bold). The banner should include the author(s) and affiliation(s).

CONTENT AND LAYOUT: Use a sans serif font such as Arial or Helvetica in a minimum size of 24 pt. (1/4" high). Text, figures and photographs should be readable from a distance of 4 feet. If using multiple panels, number them in the order they should be viewed and arrange them in a logical flow from top left to lower right.

HANDOUTS: Authors are welcome to provide handouts, e.g., preprints, extended abstracts, copies of poster panels, etc. No saleable items may be displayed. Handouts are not required, but do help attendees who may have missed the in-person presentation to have the materials and possibly make contact with the author for follow-up requests

POSTER NUMBERS:

  • Your poster number is based on the day you are to present. Each number has either a Tu or W before it- this is to indicate the day. 
  • The boards will NOT have Tu or W on them so only match the number you are given.

As a reminder, all poster presenters are required to upload a PDF of their poster for use in the post-meeting on-demand library. We would love to see you in Providence and our preference is that you attend in person. If you find out you cannot attend, you must notify SciX immediately. If you are able to have another attendee hang your poster, please make arrangements. If not, your poster will still be included in the post-SciX on-demand library, and you can even record a short narration to go with it! Please see below for on demand poster information and how to upload your poster in the library.


ON DEMAND oral presentation information

This information was sent to presenters on Thursday, August 26. If you did not receive it, please contact us at scix@scixconference.org.

    GUIDELINES

    • Deadline to upload slides and submit audio recording is Friday, September 17. PLEASE NOTE: Your slides will NOT be made available for attendees to download as a PDF, this is just for recording purposes.
    • Your talk should not exceed 15 minutes.
    • Slide Dimensions: 16:9 ratio (landscape)
    • Only record your audio once you know your slides are not going to change. If your presentation changes and you have already uploaded your slides and recording, your audio recording must be completed again.
    • Animations and videos are not supported.
    • Ensure your audio quality is high and film in a quiet room. We don’t want anyone missing a word! Your audio connection could be through your computer, traditional camera, or external audio recording source.
    • It is recommended that you use Firefox or Google Chrome web browsers. Audio recordings do not work well on Safari

    Below are instructions for how to submit your presentation slides and audio recording through the Speaker Portal.  Should you have any questions, please reach out to us at scixconference@scixconference.org.

    SLIDES

    1. Log into the Speaker Portal using the access key provided in the email.
    2. Click on the task “Upload Presentation Slides.”
    3. Upload your slides in any of the acceptable files: (.ppt, pptx,.pps,.ppsx,.key,.pdf) by clicking “choose file." You will see a note on this page that states the file will be sent to a publishing queue and will be processed for display in the eventScribe website. This is true, however, it will not be a PDF for attendees to download.  
    4. Click “Submit File(s).” You cannot record your talk until you have uploaded your slides.

      AUDIO RECORDING

      Once your slides are uploaded, the system needs to process it before your audio is recorded. You may need to refresh the Audio page before you to start your recording.  

      1. Click on the task “Presentation Audio.”
      2. Click on the first slide.
      3. Click on “Start Recording” to begin. You may see a popup message when you click the button asking you if you would like to allow access to your microphone. Once you allow your microphone access, you can start recording your audio. When you speak into your microphone, the grey 'volume' bar will light up green if audio is being detected. The louder you speak, the greener you will see. If the bar does not turn green, then your microphone is not picking up any sound.  If you do not want to have audio on a particular slide, simply start recording and make no sound. The length of your silent recording will be the amount of time that users will see the slide until it automatically flips to the next slide. The amount of time given to each slide depends on how long you allow the recording to go before stopping it.
      4. Click “Stop Recording” when you are either finished speaking or when you are done showing attendees your slide. After each slide, your recording will automatically play back, or you can hit the play button to hear it. 
      5. If you are satisfied with the recording of your slide, click “Save Recording.” If you need to record it again, click “delete.”
      6. Repeat steps 3-5 for the other remainder of your slides. If you need to find a particular slide, you can click “next slide” or “previous slide” 
      7. Your entire talk should not exceed 15 minutes. This time includes the time you give attendees to view your slides. The audio that you have recorded will appear under your Presentation Title. It will say “Audio recorded so far”
      8. When the entire talk is recorded and you are satisfied, click “Complete Task.”


      ON DEMAND poster information

      This information was sent to presenters on Thursday, August 12. If you did not receive it, please contact us at scix@scixconference.org.

        GUIDELINES

        • Deadline to upload your poster and submit audio recording (optional) is Friday, September 17. PLEASE NOTE: Your slides will NOT be made available for attendees to download as a PDF, this is just for recording purposes.
        • If you would like to record an audio summary associated with your poster, it should not exceed 3 minutes.
        • Poster Dimensions: 16:9 ratio (landscape). 
        • You should only record audio once you know your poster is not going to change. If your poster changes and you have already uploaded and recorded, your audio recording must be completed again.
        • Animations and videos are not supported.
        • Ensure your audio quality is high and you film in a quiet room. We don’t want anyone missing a word! Your audio connection could be through your computer, traditional camera, or external audio recording source.
        • It is recommended that you use Firefox or Google Chrome web browsers. Audio recordings do not work well on Safari.

        UPLOADING POSTER (AND OPTIONAL AUDIO)

        Below are instructions for how to submit your poster and audio recording through the Speaker Portal.  

        1. Log into the Speaker Portal using the access key provided in the email.
        2. Click on the task “Upload Your Poster”
        3. Upload your poster in .pdf format by clicking “choose file." You will see a note on this page that states the file will be sent to a publishing queue and will be processed for display in the eventScribe website. This is true, however, it will not be a PDF for attendees to download.
        4. Click “Submit File(s)." You cannot record your summary until you have uploaded your poster.
        5. Click on the task “Poster Audio." Once your poster is uploaded, the system needs to process it before your summary is recorded. You may need to refresh the Poster Audio page within a few minutes for you to start your recording.
        6. Once you allow your microphone access, you can start recording your audio. Click on “Start Recording” to begin recording.
        7. When you speak into your microphone, the grey 'volume' bar will light up green if audio is being detected. The louder you speak, the greener you will see. If the bar does not turn green, then your microphone is not picking up any sound.
        8. Your summary should not exceed 3 minutes total. The audio that you have recorded will appear under your Presentation Title. It will say “Audio recorded so far.”
        9. Click “Stop Recording” when you are finished with your summary.
        10. Your recording will automatically play back, or you can hit the play button to hear it.
        11. If you are satisfied with the recording, click “Save Recording.” If you need to record it again, click “delete.”
        12. When you click on “Save Recording,” your task will automatically be marked as complete.


        The Federation of Analytical Chemistry and Spectroscopy Societies (FACSS) and the SciX Conference organizers are dedicated to providing a professional, pleasant and harassment-free conference experience for everyone. View the full Code of Conduct. 

        ©2020 FACSS Analytical Science and Innovation | (856) 224-4266  
        FACSS 
        is  an exempt organization under Section 501(c)(3) of the Internal Revenue Code.

        Powered by Wild Apricot Membership Software